European Federation of Journalists

Jobs and Opportunities

We are looking for a part-time Administrative and Project Assistant!

 

The European Federation of Journalists (EFJ) is looking for a part-time Administrative and Project Assistant to join a small but diverse team of five staff based in the EU quarter in Brussels.  

The EFJ is the largest journalists’ organisation in Europe representing over 70 national journalists’ organisations in over 44 countries. We are recognised by the  European Union and the Council of Europe as the representative voice of journalists  in Europe. 

The Administrative and Project Assistant will report directly to the General Secretary,  but he/she is required to work closely with all staff members.  

Administration  

  • Provide administrative assistance to the General Secretary and the Director in organising expert groups and Steering Committee meetings  
  • Manage accommodation and travel bookings for the office and project  events; 
  • Provide administrative support to organise events i.e.  dealing with logistics, negotiating with hotels and contracts as well as  coordinating with the hosting organisation;  
  • Deal with other day-to-day administrative work  

Project-related work  

  • Support the development of projects related content, including presentations, multimedia, press releases, newsletter and publications etc. 
  • Liaise with the project officers to promote the projects events & meetings on the website and social media site;  
  • Under supervision, update and draft regularly the projects section on the project website;  
  • Assist with special events and meetings related to the projects; 
  • Liaise with the project officers on projects financial matters such as handling expense reports and invoices following the European Commission and donor’s rules; 
  • Liaise with the project officers to keep track of travels and conference budgets.

SKILLS AND ABILITIES: 

Required: 

  • Knowledge of project management  
  • Knowledge of accounting systems; 
  • Fluent in English and French; 
  • Excellent computer skills (Word, Excel, PPT, additional knowledge on  accounting systems is appreciated); 
  • Capacity of understanding of European Commission financial &  Communications rules; 
  • Organised and structured; 
  • Team-oriented/people-oriented, Proactive and able to be hands on and  provide an active support to colleagues; 
  • Able to work independently, demonstrate initiative, and exhibit self-motivation  (“self-starter”) 

Desirable: 

  • Experience of working in NGOs, particularly membership-based  organisations; 
  • Experience of working with EU funded projects; 

ADDITIONAL INFORMATION: 

  • This is a part-time position with a temporary contract with the potential to be a permanent contract; 
  • Remuneration will depend on experience with additional benefits
  • Candidates should be available to start as soon as possible
  • Closing date for applications: Monday, 14 March. However, applications will be evaluated on an ongoing basis and interviews may be  held before. Applicants are therefore encouraged to apply as soon as  possible. 
  • Please send your CV and a one-page motivation letter as well as two reference contacts to secretariat@europeanjournalists.org

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INTERNSHIP 

Europe’s largest journalists’ organisation is not looking for interns at the moment.

The European Federation of Journalists (EFJ) is regularly looking for an intern to work at its headquarter based in Brussels. The internship is open for a period of 4 to 6 months depending on the availability of the candidates. The internship is part of a university or graduate coursework. You shall have a student status during the internship and an internship agreement from your school shall normally be provided.

The works involved will demand the candidate to have the following skills:

  • Communications skills – fluent in English and/or in French. German or any other EU language will be considered as valuable assets. The EFJ is particularly encouraging German-speaking candidates to apply for the position.
  • Organizational skills – experience in organising events, conferences or membership services
  • Knowledge or experience of journalism and EU institutions
  • Being flexible, independent and pro-active
  • IT skills – knowledge of CMS, blogging, social media monitoring are appreciated

Your daily task will involve :

  • Assisting drafting of press releases or content for the website
  • Translating short news items for the website, assisting in managing content online and on social media
  • Assisting in organising international events (booking flights, accommodation, rooms for participants)
  • Monitoring EU policy and providing assistance in lobbying activities

What we offer :

  • A lump-sum monthly allowance of 500 EUR
  • Experience in project management at European and international levels
  • Knowledge in online content management and public relations activities
  • Learning about the situation of press freedom and labour rights in Europe
  • Good and positive working environment in Brussels with motivated colleagues
  • Working in a multinational environment and with many different languages

We are a small multinational team based in the centre of the European institutions at the Residence Palace in Schuman. If you think you are ready to take on the challenge and the work, please send an email to secretariat@europeanjournalists.org including your CV and cover letter, stating the period you are available.